[Solution] Preparing Additional Employment Documents
Created at:
Author: Sarah Bennett
You might be required to write other employment documents and follow-up messages during the employment process. These documents reflect on your professionalism and your communication skills, so follow guidelines and instructions carefully.
When filling out a job application, you should be prepared to answer questions about which of these? Check all that apply.
- Marital status
- Salary history and requirements
- Specific job and position titles
- Reasons for leaving previous positions
- Religious beliefs
View Explanation
Although your résumé and cover letter are important documents, some companies will ask you to fill out other employment documents. Be prepared and think about how you are going to answer questions about salary or inquiries about reasons for leaving previous positions. Also, make sure you have a list of past jobs and position titles.
Read the résumé follow-up letter, and answer the following question.
Dear Ms. Johnson:
Please know that I am still interested in becoming a content editor for Smile Publications.
Since I submitted a résumé in June, I have completed my graduate degree in English and am currently an adjunct instructor at two community colleges. Preparing my lessons and lectures has given me the opportunity to hone my communication and organizational skills.
Please keep my application in your active file, and let me know when I may put my classroom experience and strong educational background to work for you.
Sincerely,
Emily Henderson
What is effective about the letter?
- It includes reference information
- It opens by reminding the reader of the applicant's interest
- It includes research on the target company
View Explanation
If you do not hear from a prospective employer after a reasonable time, send a short follow-up message that expresses your continued interest in the position.
Read the rejection follow-up letter, and answer the following question.
Dear Ms. Gonzalez:
Although I am disappointed to hear that you have selected another candidate for the marketing position, I appreciate your prompt and courteous communication.
Because I believe I have the organizational and technical skills needed to work in a growing company like EdCo, I hope you will keep my résumé in your active file. My desire to work for your company remains strong.
I enjoyed meeting with you, and I appreciate your thorough explanation of your company's growth and future goals. To enhance my qualifications, I have enrolled in a course on Intercultural Communication in the Workplace at ZSU.
If you have an opening for a position I am qualified for, please contact me at (345) 435-3532. I will contact you in the next month to discuss employment possibilities.
Sincerely,
Janet Havasu
What is effective about the letter?
- It asks the prospective employer to call and update the applicant on the position
- It uses memo format
- It emphasizes the applicant's continued interest
View Explanation
If you didn't get a job you applied for and you are still interested in working for the company, consider responding to a rejection. The candidate who was selected might decline, or another position might open up. It is important to emphasize your sincere and continued interest in the position. You should be professional and persistent, not a pest.
What should be included in a job acceptance letter?
- A summary of the interview
- A review of your strengths and qualifications
- A review of salary and benefits
View Explanation
When all of your hard work pays off and you receive a job offer, you should compose a follow-up letter that confirms the details and formalizes your acceptance. Be sure to include a review of your salary and benefit details.
Employment Document Templates
Résumé Follow-Up Template
Use when you haven't heard back after submitting your résumé
Dear [Name]:
I am writing to express my continued interest in the [position] at [company].
Since submitting my application on [date], I have [new achievement or skill].
I remain enthusiastic about the opportunity to contribute to [company] and would appreciate an update on my application status.
Sincerely,
[Your Name]
Job Acceptance Template
Use when accepting a formal job offer
Dear [Name]:
I am pleased to formally accept the position of [title] with [company].
As we discussed, I will begin work on [start date] with a starting salary of [amount] and [benefits summary].
Thank you for the opportunity. I look forward to contributing to your team and the company's success.
Sincerely,
[Your Name]
