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Business Communications >Unit 04 >Chapter 09 >Preparing Short Informational Reports

Preparing Short Informational Reports

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Author: Ryan Smith

Read the scenario, and answer the question.

You have returned from a business trip to Tokyo and need to write a report detailing how your time was spent.

What tips should you follow when writing the trip report? Check all that apply.

  • Include a set of major topics with headings
  • Cover facts that will interest and help your reader
  • Identify the topic in the closing
  • Always use chronological sequencing
  • Identify the topic in the opening

View Explanation

Identify your topic in the opening, and include a set of major topics with headings in the body. Avoid bogging down the reader with unnecessary details. Instead, cover facts that will interest and help your reader.

Progress reports usually  .

View Explanation

Information reports use a direct strategy. State your purpose and the nature of the project in the opening.

Which of the following are elements you should include in meeting minutes? Check all that apply.

  • The name of the group as well as the date, time, and place of the meeting
  • Open-ended questions regarding topics discussed at the meetings
  • Old business, new business, and reports
  • Indirectly related research
  • Approval of previous minutes

View Explanation

Meeting minutes should include the name of the group as well as the date, time, and place of the meeting; names of attendees and absentees; approval of previous minutes; a record of old business, new business, and reports; the precise wording of motions, including the vote and action taken; and your name and signature.

Summaries  .

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